How To Choose the Right Caterer for Your Function?

Selecting the right Caterer for any occasion is a crucial choice. Private, corporate big or small picking the ideal Caterer is essential. There are numerous catering companies available, therefore it is essential to research and select carefully to ensure that your celebration. This article will provide you with the step-by-step procedure to select the most suitable Caterer as well as a handy checklist Cabo chef services.


Before you begin looking for a Caterer you must consider your catering requirements and collect the information and Caterer needs to be aware of:

  • What is the exact time as well as the date for this date and time of the?
  • Have you got a plan for your budget in your mind?
  • Where will your event be held?(Or do you need a venue?)
  • Does there have a kitchen at the venue?
  • How many guests do you expect?
  • Do some or your guest have food preferences?
  • Does your event has any theme?
  • Do you wish to have a specific type of food?
  • Do you require decorations, flowers, table settings?
  • Do you require hiring equipment?(Tables chairs, tables, linen and crockery, etc.)

After you’ve answered these questions, you’ll be able to get an idea of the requirements you’ll require. A good Caterer can provide a full service that can save you the hassle of having to organize everything separately. A single business will allow your event to flow smoothly and lessen the amount of work.


Once you’ve finished the preparation it’s time to do some investigation. You must first find caterers. The best method for doing this is to get suggestions. You can seek recommendations from your family, friends and colleagues. You can also search to locate a directory of caterers who are professional in the area where your celebration will be held

Choose a few caterers based on the requirements you identified during your preparation. For instance, you might have noticed that your location has no kitchen facilities, or that guests are dietary restrictions or you’re required to lease equipment.

When you have a shortlist of several Caterers, Contact them with some questions to ensure they’re trustworthy and competent to meet your specific needs.

What should you look for?

The first thing to consider is whether the Caterer provide a variety of menu choices, including the specific cuisine you are seeking? The majority of good Caterers will provide detailed menus on their websites. In the event that this is not the case, call the company to have the menu information sent to you.

What kind of event are you planning? Is it a corporate or private event small or large informal or formal, indoors or outdoors? No matter what, be sure that the chosen Caterer will be able to accommodate the kind of event you’re planning.

Be sure that you check that the Caterer is available for the time you want. (With the exception of public holidays loading.) Also , make sure the Caterer offers a 24-hour service and can be reached all day, every day of the week. Most events are held during weekends or after hours, therefore it’s an issue and a source of frustration in the event that you cannot reach your Caterer during the evening and on Sunday when you think of something you’d like to discuss! You certainly don’t want to spend more on your catering because your event falls outside of the hours of business.

Does the Caterer offer their own wait staff? Do they have experience with the type of the event you’re planning? Are they professionally dressed? The staff will handle everything from preparation and delivery to preparing and waiting for the event, and washing up after?

In accordance with the needs you identified in your plan Do you think the Caterer supply the equipment you need? This could comprise tables, chairs glassware, linen, crockery and cutlery, or even bars and ovens. space. Be sure that they’re equipped to supply everything you need, so you don’t need to do more running around after the hire for the event. Make sure that the equipment is in great condition. It is not a good idea to have a soiled silverware or tarnished linen to take the shine out of your celebration.

Perhaps you require a place for your next event? If then it is, you should consider a Caterer who can find an event venue for you can save you time and has a long-standing connection with your venue. This will streamline your entire catering process and make your life more simple!

If you are planning an event with a theme is the Caterer assist you in creating the desired ambience in terms of food choices, the table setting and decorations?

Where is the food prepared? If the venue you are at doesn’t have a kitchen, the Caterer must prepare and heat the food at the venue and then bring the food in a state that is ready for service.

Do you have the Caterer arrange drinks? There are a lot of steps involved when it comes to logistics should you decide to handle this on your own. The first step is to purchase the drinks and take them to the venue. There is a need to keep them, and an approach to keep them cool. When you are ready, you’ll require staff to serve the drinks and bars with a serving area as well as glasses and other. If the Caterer does not handle anything having to do with deal with the drinks, you’ll have a number of tasks you can add to your list.

Does the company actually function as a Caterer? (Not just a bakery , or cafe). There’s many more aspects to catering than just the food. Therefore, you must choose a caterer who is knowledgeable of the various aspects of catering for events.

For your peace of mind For your own peace of mind, ensure that the company is affiliated with any catering associations that are relevant, or you could seek out references. A reliable Caterer has nothing to hide.

Make sure that the catering service you’re considering uses real location and isn’t an intermediary on the internet. (In the instance of the latter, you could have issues in regards to the quality of food and accountability, and may be unable to reach the company.)

What payment options will the business accept? Check to see if they will accept all forms of payment including credit cards and no additional cost to use credit card. Be wary of businesses who just accept money. There is very no bargaining power if things fail.

  • Does the Caterer need an upfront deposit?Most likely, but the amount can vary. The less deposit you have, the greater.
  • What are their cancellation policies?Are you able to get all of your cash returned if the event was cancelled?
  • Does the company have a policy on postponement?I hope the Caterer is able to change the date. Some will cost a fee for this.
  • Here’s a short checklist to help you locate the best Caterer:
  • Menu choices – Does it provide what you’re seeking?(Including specific dietary needs?)
  • Are they able to cater for your specific needs?(Corporate, private etc)
  • Are they present during the time of the scheduled date?
  • Are they available all hours of the day?
  • Do they have staff available?Are they professional and familiar with your style of the event?
  • Do they have the ability to hire equipment?Does the equipment appear to be in good working order?
  • Are they able to arrange a location for you , if needed?
  • If needed, they can help you with the layout and other decorations?
  • Are they able to adapt to the preparation of food if you have the kitchen space you need?
  • Can the Caterer arrange drinks?
  • Are they actually Caterers, instead of a bakery, cafe?
  • Are they a part of the Restaurant & Catering association?
  • Get references.
  • Does the Caterer actually have a physical location or is it only an eCommerce reseller?
  • Accept all payment methods , including credit?
  • Do they charge an additional charge for credit?
  • What type of deposit are they looking for?
  • Is their cancellation policy a thing of the past for cancellations?
  • What is their policy regarding postponement?

Get a Quote

After you’ve completed the above checklist and have identified an experienced Caterer that meets your needs, it’s now time to go over the details and obtain an estimate.

Good service Caterers usually offer a well-designed online form for submitting an instant quote that can help make the process easier and faster for you. But you might prefer a private service so it’s crucial to ensure that the Caterer you choose is easy to get in touch with.

When you are seeking a quote, it’s beneficial to the Caterer to be able to give your budget. In this way, they can help you create an appropriate menu that is based on the budget you have on, the number of guests you expect and the other services you’ll need (such as staff and equipment, for instance.) A skilled Caterer is full of experience and likely have some suggestions which may not have come to mind only from browsing their menus.

After you’ve decided on food personnel, staff, equipment drinks, or any else you’d like, you can ask for a specific estimate.

Check that the quote covers everything, including delivery charges and taxes so that you’re not hit with extra charges after you’ve signed up with the Caterer.

Make your purchase!

After you’ve completed your initial preparations and research as well as obtaining a thorough estimate. If you’re pleased with the price and completed everything on the checklist above It’s now time to put in your order! You can do this with confidence that you’ve selected the best Caterer to complete the task!